The Challenge

The Mars corporation have a global mandate with Cushman & Wakefield and have worked successfully with Cushman & Wakefield project management teams in throughout the world, most recently at Istanbul.  When Mars, Saudi Arabia had a requirement for professional project management services to support them with a conversion/refurbishment of their prestigious head office location in Jeddah, they naturally turned to Cushman & Wakefield.  Cushman & Wakefield were requested to provide support in the following areas;

  • Prequalification of suitable potential contractors
  • Spatial planning and design support
  • Production of RFP suite, tendering support and tender evaluation
  • Commercial and technical negotiations
  • Supervision of the contract including quality, financial, time and H&S management

The Solution

 

Cushman & Wakefield deployed their consultancy team to work closely with Mars to establish their goals and aspirations.  Based upon this, Cushman & Wakefield undertook the pre-qualification process and developed a bespoke suite of RFP documentation which reflected the requirements of the client but also the ‘fit out rules’ imposed by the landlord.  Cushman & Wakefield floated the tender to the select list of potential contractors through their procurement department.

The Result 

Tenders were returned and thoroughly evaluated from a technical and commercial perspective.   Shortlisted bidders were invited to make presentations to Cushman & Wakefield and the client after which the evaluations were revisited to reduce the short list to two companies only.  After a further and final round of negotiations a preferred supplier was identified.

The design was further enhanced through a series of design workshops chaired by Cushman & Wakefield.  These workshops included an element of value engineering to satisfy the famous Mars ‘5 principles’. At the end of this process, a final design was agreed and priced accordingly.

As the works were to be undertaken in a working office environment, Cushman & Wakefield worked very closely with Mars and the contractor to consider;

  • Phased execution plans
  • Staff access and exclusion zones,
  • Acceptable working hours (noisy and non-noisy activities)
  • Material delivery and waste removal schedules,
  • Welfare facilities,

Once these details were finalised Cushman & Wakefield and Mars held a ‘town hall’ meeting with the contractor and Mars associates to ensure they were bought in to the process.

Currently the project is ongoing under the supervision of the principal consultant.