The Mars corporation have a global mandate with Cushman & Wakefield and have worked successfully with Cushman & Wakefield project management teams in throughout the world, most recently at Istanbul. When Mars, Saudi Arabia had a requirement for professional project management services to support them with a conversion/refurbishment of their prestigious head office location in Jeddah, they naturally turned to Cushman & Wakefield. Cushman & Wakefield were requested to provide support in the following areas;
- Prequalification of suitable potential contractors
- Spatial planning and design support
- Production of RFP suite, tendering support and tender evaluation
- Commercial and technical negotiations
- Supervision of the contract including quality, financial, time and H&S management
Cushman & Wakefield deployed their consultancy team to work closely with Mars to establish their goals and aspirations. Based upon this, Cushman & Wakefield undertook the pre-qualification process and developed a bespoke suite of RFP documentation which reflected the requirements of the client but also the ‘fit out rules’ imposed by the landlord. Cushman & Wakefield floated the tender to the select list of potential contractors through their procurement department.
Tenders were returned and thoroughly evaluated from a technical and commercial perspective. Shortlisted bidders were invited to make presentations to Cushman & Wakefield and the client after which the evaluations were revisited to reduce the short list to two companies only. After a further and final round of negotiations a preferred supplier was identified.
The design was further enhanced through a series of design workshops chaired by Cushman & Wakefield. These workshops included an element of value engineering to satisfy the famous Mars ‘5 principles’. At the end of this process, a final design was agreed and priced accordingly.
As the works were to be undertaken in a working office environment, Cushman & Wakefield worked very closely with Mars and the contractor to consider;
- Phased execution plans
- Staff access and exclusion zones,
- Acceptable working hours (noisy and non-noisy activities)
- Material delivery and waste removal schedules,
- Welfare facilities,
Once these details were finalised Cushman & Wakefield and Mars held a ‘town hall’ meeting with the contractor and Mars associates to ensure they were bought in to the process.
Currently the project is ongoing under the supervision of the principal consultant.